By now you may have figured out the pattern: When using Word, Excel or PowerPoint, and at the moment when you have a file dialog box open, you can use the Alt key plus a number to select the buttons along the top right.
We’ve already seen three:
- Alt+1: Back (a folder)
- Alt+2: Up one level (of folders)
- Alt+3: Search the Web
But there are several more:
- Alt+4: Delete (if you have a file or folder selected)
- Alt+5: Create New Folder
- Alt+6: Views
- Alt+7: Tools (pulls down the Tools menu)
Because the buttons are in the same order, 1 through 7, it actually becomes fairly easy to remember which button to press.
Several of these, such as Alt+5, are actually useful. Whether or not you use these shortcuts depends on how often you use the buttons. Practice!
Remember, the easiest way to see this dialog box is to press F12 when using Word, Excel or PowerPoint to get the Save As dialog box, or to press Ctrl+O for the Open dialog box.